Application to Sub-Contract

Company Details
Registered Office	Main Contact Office
Name: Address:
Telephone No:	VAT Reg No:
Email Add:	No of Employees:
Health and Safety
Do you have a current signed and dated; Health & Safety Management Policy / Environmental Policy, Sustainability Management Manual, Ethical Trading Policy, Equality and Diversity Policy, Anti-Corruption and Bribery Policy (If yes please provide copies)	YES/NO
If no, would the company be prepared to work to Tecserv UK’s Health and Safety policy and company documents as per our Company Policies http://tecservuk.com/policies/?	YES/NO
NB: Breaches in complying to Tecserv’s H&S policy could result in you being removed from our approved list.
Accident Reporting/Enforcement Action
Has any Enforcement Authority (HSE or Local Authority) served an improvement or prohibition notice on your organisation within the last 3 years. If so, please provide details.	YES/NO
Has your organisation been prosecuted for health and safety offences within the last 3 years? If so give details.	YES/NO
Equipment
Give details of your procedures for testing and calibrating equipment, including lifting and electrical.
Other Information
Do you sub-contract works?	YES/NO
If yes, please provide copy of your approved checks
Please provide copies of your current insurance Certificate and Schedules (Minimum Public Liability Cover Required £10,000,000)
Please provide copies of industry related training certificates attained for all site attending employees.
Are you a member of any trade/professional organisations? If so, please provide details.

Payments
Bank:	Account Name:
Bank Address:
Account Number:	Sort Code:

Declaration
I declare that all information provided is correct to the best of my knowledge.
Name
Position
Signature
Date

Confidentiality Agreement

DATED:

BETWEEN:

Discloser:	Tecserv UK Ltd, Apex House, 1 Mansfield Road, Underwood, Nottingham. NG16 5FF	Recipient:

IT IS HEREBY AGREED as follows:

1.	Interpretation

‘Confidential Information’ means, subject as provided in Clause 3, all information of whatever nature (including without limitation business or technical information) in whatever form (tangible or intangible, human or machine-readable or otherwise) obtained by the Recipient directly or indirectly from the Discloser (prior to today’s date or otherwise) and whether or not such information (if in tangible form) is embodied in any materials or is marked confidential or proprietary.

‘Materials’ means documents, drawings, computer programs and other materials and physical items of any kind obtained from the Discloser and/or recording or embodying any Confidential Information including without limitation any of the same produced by or on behalf of the Recipient.

‘Purpose’ means the sole and exclusive purpose of the Discloser engaging the Recipient as an approved supplier.

2.	Undertakings by Recipient

The Recipient, in consideration of the Discloser disclosing Confidential Information, hereby undertakes:

not to use Confidential Information or Materials for any purpose whatsoever other than strictly for the Purpose;

to disclose Confidential Information and Materials only to employees of the Recipient who need access to the same for the Purpose and otherwise to keep all Confidential Information and Materials strictly confidential and not permit and person access thereto and:

to ensure that all persons to whom Confidential Information is disclosed are bound by obligations in relation to Confidential Information and to enforce such obligations against such persons;

not to allow any person ceasing to be employed by the Recipient to retain any documentation;

not to make any copies of any Confidential Information except strictly for the Purpose and to the extent necessary for the Purpose;

upon completion of the Purpose or earlier demand by the Discloser to return to the Discloser all information in the possession or control of the Recipient (including persons referred to in Clause 2.2),

and such obligations on the Recipient shall continue in force without limit as to time notwithstanding completion of the Purpose.

3.	Excluded Information

The obligations and restrictions contained in Clause 2 shall not apply to information:

which is now or subsequently becomes readily available to the public otherwise than by breach of the Agreement by the Recipient; or

which the Recipient can prove by documentary evidence was already in the Recipient’s possession and at its free disposal at the time of disclosure and was not obtained directly or indirectly from the Discloser; or

which is subsequently disclosed to the Recipient free of restrictions on disclosure and use by a third party not acting on behalf of the Discloser or directly or indirectly bound to the Discloser by obligations of confidentiality or non-use in relation to such information; or

which the Recipient is required by any reason of law to disclose (but only to the extent that the Recipient is so required).

4.	No Transfer of Rights

The Recipient acknowledges that, except as may be strictly necessary for the Purpose, it shall not acquire by implication or otherwise any right in or title to or licence in respect of Confidential Information.

5.	Breach

The breach by any of the persons referred to in Clause 2.2 of any of the obligations to be imposed on them as referred to in Clause 2.2 shall be deemed a breach of this Agreement by the Recipient.

The Recipient acknowledges that any breach by the Recipient of this Agreement is likely to result in extensive loss and damage to the Discloser (with a limitation of loss of profit or opportunity of £500K) and that as well as damages, an injunction would be an appropriate remedy for the Discloser in the event of such breach and the Recipient shall indemnify the Discloser against all losses, costs, claims and expenses whatsoever, resulting directly or indirectly from any breach of this Agreement by the Recipient or any person or persons referred to in Clause 2.2.

If the Recipient becomes aware of any breach of this Agreement, the Recipient shall forthwith notify the Discloser in writing thereof, giving all available details and shall, at its own cost and at the Discloser’s direction take such steps as the Discloser may decide in order to minimise the loss which the Discloser may otherwise suffer as a result of such breach.

6.	Miscellaneous

No delay or failure by the Discloser to exercise any right or remedy available to it under or in connection with the Agreement shall prevent the later exercise of any such right or remedy.

The Recipient shall not assign this Agreement.

This Agreement does not create any partnership, agency or further relationship between the parties and does not oblige either party to negotiate or enter into any further contract with the other.

This Agreement shall be governed and construed in accordance with English law and the parties hereby submit to the non-exclusive jurisdiction of the English courts.

SIGNED by the parties or their duly authorised representatives

Signed:	Signed:
Name:	Name:
Position:	Position:
For and on behalf of Tecserv UK Ltd	For and on behalf of

THIS IS NOT A CIRCULAR.

TO AVOID LATE PAYMENT OF YOUR INVOICES, PLEASE READ

THE IMPORTANT INFORMATION BELOW.

Dear Supplier

Re: Processing of Supplier Invoices

In an effort to maintain up to date records and process supplier invoices as quickly as possible, would you kindly adhere to the following:

All invoices must be submitted to Tecserv UK Limited via post or email (accounts@tecservuk.com) and not addressed to individuals. To ensure payment, all invoices must be addressed to:

Tecserv UK Limited

Apex House

1 Mansfield Road

Underwood

Nottingham NG16 5FF

Goods or services should not be issued unless a valid purchase order number is received. Your invoice must quote a valid purchase order number or will be returned

Multi order invoices cannot be accepted

Delivery notes should quote a valid purchase order number

Valid P/O numbers must in the following format: TS/XXXXX or TS/MXXXX or TS/SXXXX or TS/NBXXXX or TS/LXXXX or XXXX

Payment cannot be made unless invoices quote an authorised Tecserv purchase order number. Failure to comply will result in the invoice being returned.

We will accept invoices received five days following the end of the month however all invoices received after this point in time will be input in the following month resulting in a delay in payment, for example:

Invoices dated September received before 5 October accepted as September invoice

Invoices dated September received after 5 October treated as October invoice

All suppliers are paid on end of month plus 30 days terms. There will be one payment run a month which is run the first full week of the new month. As our accounts are reconciled to statements and payments made accordingly, would you please ensure statements are submitted on a monthly basis?

Please contact us if you have any queries regarding the above points. Thank you for your assistance.

For and on behalf of Tecserv UK Limited

Amanda Radford

Amanda Radford (Mrs)

Accounts Assistant